Overview
This Privacy Policy describes how this office collects, uses, and protects information you provide through this portal. By using this site, you agree to the practices described below.
Information We Collect
- Account information: Your name and email address, used to authenticate your login.
- Contact details: Phone number and mailing address that you submit so we can send you requested materials.
- Photo group details: Names, attire identifiers, and related information needed to match and deliver photos.
- Usage data: Standard technical logs (browser type, access times) used for security and site improvement.
How We Use Your Information
- To verify your identity and grant appropriate access to the portal.
- To prepare, print, sign, and mail photos and related materials to you.
- To communicate with you about your request or submission.
- To maintain records required for official constituent services.
How We Share Your Information
We do not sell or rent your personal information. Information is shared only as necessary to fulfill your request (for example, with mailing or printing vendors acting on our behalf) or when required by law. Vendors are instructed to use the data solely for the purpose provided and to protect it appropriately.
Data Retention
We retain records for the period required by official recordkeeping guidelines. Photos shared through public download links are made available for a limited time (typically 10 days) and are then removed from active access.
Data Security
We use reasonable administrative, technical, and physical safeguards to protect your information. However, no system can be guaranteed completely secure. Access to records within the portal is restricted by role.
Your Choices
- You may choose not to provide requested information, though this may limit our ability to fulfill your request.
- You may request corrections to inaccurate information you have submitted.
- You may contact our office to ask about the information we hold related to you.
Children's Privacy
This portal is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us information, please contact our office so we can remove it.
Changes to This Policy
We may update this Privacy Policy from time to time. The "Last updated" date above reflects the most recent revision. Continued use of the portal after changes constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact our office through the appropriate staff member listed within the portal.